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Questions and answers about the coronavirus situation for students

How does the closing of the university due to the coronavirus outbreak affect your relationship with UiS as a student? UiS is working to clarify several current issues and continuously provides updates here.

Illustration coronavirus

Updated 1 April 2020 at 10 am

1. How will teaching be conducted?

Students are not allowed to be physically present at UiS campuses but must study from home. Check Canvas regularly for updates on alternative teaching methods.
 

2. Do you need help with digital lectures, collaboration or home office solutions?

Students connect their personal PCs to the web from home. All teaching and tutoring will be made available on a digital platform, usually Canvas. Your department/lecturer will inform you about this.

If you need any assistance, please contact  IT-hjelp@uis.no or call the IT service line at 51 83 30 00.
 

3. Who can I contact for questions regarding my studies?

Use the following email addresses for questions regarding:

4. Can I apply for an extended deadline for my bachelor’s or master’s thesis?

We encourage students to submit their bachelor’s or master’s theses within the regular deadline. Should you however need to delay the submission date, you must apply for this via the form “Application regarding extension of submission date for home exam, bachelor’s or master`s thesis”, available from the digital student service desk. Remember to attach a Word document stating the reason for your application. The faculties will process the applications with generosity.

Please note that some faculties will announce a new thesis deadline for all their bachelor’s and master’s students. If you wish to make use of this opportunity, you are still required to send in an application for an extension via the digital student service desk.
 

5. How can I make use of the library?

The physical library is temporarily closed, but our digital collections and services remain available to you from home. 

Books and other physical material cannot be picked up or ordered from us or from other libraries. We will continue to purchase books, but these will not be prepared for the shelves until we reopen.

You can disregard any reminders for the period we are closed. Until further notice, no one will receive any fees or compensation claims.

Go to the university library here!
 

6. How will exams be conducted?

The UiS Board has changed the academic regulations to allow the Rector to make amendments to the examination methods «when this is absolutely necessary». We are now in a situation which makes it absolutely necessary to change a number of procedures, both in terms of coursework requirements and exams. 

Consequently, for several of the of courses which were scheduled to have a written examination this spring, the method will be changed to eg. home examination. The form of assessment will therefore in many cases depart from the course description. Students will be notified in both Canvas and StudentWeb, so it is vital that all students pay attention to these channels regularly.

For questions relating to exams, contact eksamen@uis.no 
 

7. How will disputations be conducted?

Until March 26, PhD candidates who are either scheduled for a public defence of their PhD degree or to receive the topic for their trial lecture, shall submit their trial lecture in the form of a PowerPoint presentation within the date of their scheduled disputation. This presentation will form the basis of your trial lecture on the date of your public defence.

New guidelines for digital disputations at the UiS have been implemented for the period March 27 until and including June 30, 2020. The guidelines will be subject to changes in national guidelines.

The faculties should assess on a case-by-case basis whether the trial lecture and public defence should be conducted or postponed in cases where coronavirus measures prevent physical participation.

Public defences and trial lectures shall be conducted exclusively in a digital manner during this period. All participants will attend via the technical solution provided and nobody will be physically present on the university premises.
 

8. Do you need someone to talk to at these extraordinary times?

Do you need someone to talk to, or do you have any practical questions regarding your studies? We are introducing an easy-access counselling service for students at UiS whether you just need someone to talk to or have practical questions relating to exams or teaching.

Send an e-mail to studenthjelp@uis.no to let us know what you want to talk about, so that we can connect you with the appropriate support service:

  • Feeling isolated and lonely or just need someone to talk to?
  • Do you need an online consultation with a psychologist?
  • Do you need guidance concerning your study programme?
  • Would you like to attend a webinar on how to cope with your worries about coronavirus?

It would be convenient if you included your phone number in your e-mail. We will get back to you within 24 hours – either by e-mail or phone.
 

9. What about student exchange?

New student travels, incoming and outgoing exchange during spring semester 2020 have been cancelled until further notice.

Students who have applied for admission or exchange to UiS from the autumn semester 2020 can proceed with their planning until further notice. 

We have so far chosen to continue all student exchange activities from UiS for the autumn semester 2020. We all hope that you will be able to go abroad in your next semester, but we do not know how the current situation will evolve.

In consideration of the students, the UiS has therefore decided that we will set a date to make a final decision on whether it will be possible for UiS-students to go on exchange for the autumn semester 2020, and the deadlines are as follows:

Students to USA and Oceania (except for Bond University): 17. April
Students to all other destinations: 2. June

If you wish to abort the exchange process, please notify us of this as soon as possible at utveksling@uis.no.

10. What should international students do? 

Information issued to students at UiS campuses applies to international students as well. Please check with your home institution (if you are an exchange student) or your home country for travel advice and guidelines that may apply to you.  

Students who have applied for admission or exchange to the UiS from the autumn semester 2020 can proceed with their planning until further notice. 
 

11. How does this affect grant and loan payments from LĂ„nekassen?

LĂ„nekassen will continue the payment of loans or grants to students returning home from exchange abroad due to the coronavirus situation. Payment of loans and grants to students in Norway will also continue as normal.

If your programme is affected, please be sure to obtain documentation. If you are unable to take your exam, miss out on teaching/instructions or have to return prematurely from an exchange programme abroad due to coronavirus, it is important that you secure documentation to confirm the cause.

Report to LĂ„nekassen: It is important that you contact LĂ„nekassen with any changes that may affect the loan or grant amount you are entitled to. Examples include termination of studies abroad or cancellation of planned exchange or practical training abroad.

At LĂ„nekassen’s website you will get updated information on payment of loans and grants as well as contact information. 
 

12. What about absence due to coronavirus infection?

If you are prevented from attending the exam or compulsory activity due to the quarantine given by a doctor, the same rules apply as for a sick leave.

The UiS will take steps to minimize the negative effects for students in the event of a long-term quarantine or sick leave due to coronavirus. We are working on finding good alternative solutions to ensure that students who are unable to be physically present can still complete their training or degree.

If you are prevented from attending compulsory teaching/activities due to quarantine/illness, your department will look into alternative arrangements that do not require you to be physically present.
 

13. What financial support can I get as a student?

The following relief package for students has been approved:
On April 15, the last three months’ instalments of loans and grants for the spring semester will be paid out to all students. The sum total for April, May and June is NOK 27,550.

LĂ„nekassen will offer an additional loan of NOK 26,000 to all students. Approximately one third of this loan may be converted to a grant for students who can document loss of income. The application deadline for the additional loan is April 15, and the money will be paid out quickly for those who are eligible.
 

14. What rules apply when I have to care for children at home?

Please contact your faculty for information on arrangements concerning your examination and tutoring.


15. Can I still apply for studies at UiS?

The coronavirus outbreak currently has no impact on the application and admission process.

The Norwegian Universities and Colleges Admission Service (Samordna opptak) is looking into possible consequences of the outbreak for applications and admissions in keeping with information on the coronavirus situation from national authorities.

Read more about study programmes at UiS here.
 

16. Do I have to self-isolate at home?

Students who are uncertain as to whether they meet the criteria for quarantine should read this. If you are still in doubt, contact health services by calling 116 117. 

We urge everyone to follow advice from the Norwegian Institute of Public Health on how to prevent infection. 
 

17. I think I may have contracted coronavirus. What should I do?

All questions about coronavirus and your personal health must be addressed to the health system. Do not show up at your doctor’s office or at the hospital if you suspect you might be ill, but contact the doctor through phone for advice and to make an appointment on how to be tested:

Call your general practitioner or the emergency room 116 117.

If you have any questions that this article does not address, please email us at beredskap@uis.no, and we will reply as fast as we can.